Privacy Policy
How UCAN collects, uses, and safeguards website and membership application information.
Effective November 10, 2026. Unified Citizen Action Network, Inc. (UCAN) is an independent Oklahoma nonprofit. Contact: info@ucanok.org or membership@ucanok.org.
Information collected
General inquiries may include your name, reply email, and message. Adult applications may collect legal names, former names, dates of birth, telephone and email contacts, Oklahoma county/community, prior state residence history, experience, references, membership preferences, and screening consent. Applications for ages 13–17 collect youth identification and participation interests together with parent or guardian contact and acknowledgment information. For children under 13, parents should contact UCAN using only the parent's contact details; no online child application is offered.
Purpose and lawful processing
We use application information to review membership eligibility, verify Oklahoma residency, communicate with applicants and guardians, complete authorized criminal-history and sex-offender-registry screening, arrange parental verification, and maintain necessary organizational records. Each adult applicant is reviewed individually. A submission does not guarantee admission or participation.
Who may see or receive data
Access to applications is restricted to personnel authorized for membership review and screening. UCAN may share the minimum information necessary with approved background-screening providers or officials as authorized or legally required. UCAN does not sell applicant personal information. Hosting and email providers necessarily process information used by the site and delivery systems.
How information is protected
The website uses HTTPS. When the online application service is enabled, application records are intended to be encrypted at rest in a nonpublic directory, and review access requires authentication. These safeguards are subject to configuration, maintenance, and testing. Contact messages and email-returned forms may not receive the same at-rest protections as application records; ordinary email can carry additional privacy risks.
Internet security limits
No internet transmission or electronic storage system is 100% secure. Unauthorized parties may attempt hacking, credential theft, exploitation of software vulnerabilities or other breaches. Despite reasonable safeguards, UCAN cannot guarantee absolute security. We will investigate incidents, take appropriate corrective measures, and notify affected individuals or authorities when required by applicable law. Your acknowledgment of this policy does not waive legal rights or UCAN's obligations.
Youth applicants
UCAN Kids applicants ages 13–17 require parent or legal guardian participation, contact verification, and a separately signed participation consent and liability waiver before participation. For children under 13, a parent initiates an offline process and receives forms privately by email. UCAN does not request the child's identifying information in the initial online inquiry.
Retention and rights
UCAN retains records of pending and accepted applicants for legitimate membership review and administration. Denied or withdrawn application records are scheduled for deletion six months after the decision, unless an applicable legal duty, dispute, investigation, or legal hold requires longer retention. For household applications, each adult is evaluated and retained independently. Automated cleanup operates only when UCAN configures and monitors the scheduled deletion task. Encrypted backups held by the hosting provider may expire under a different schedule. Applicants and parents or guardians can request information about access, corrections, or deletion at membership@ucanok.org. We do not guarantee immediate deletion from every backup.
Policy updates
We may update this policy as procedures change. Material updates will be published here before being applied to new applicants.